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P. i., Си. x. COMMISSIONS FROM GOVERNMENT. 25
are not local residents, the Consular Officer is recommended to apply
to the police of their place of residence, requesting them to make
the necessary communication, or to hand over the document in
question against a voucher signed by the recipient, which voucher must
be sent to the State Consul.
CHAPTER XI.—Archives and Office.
The Consular archives must be arranged in accordance with a system
that will allow of easy reference, and the plan of filing under the
following heads is recommended :—
I. Accounts and reports as to Consular fees.
II. Personal staff and economic matters of the Consulate.
III. Circulars and General Instructions from the Government.
IV. Purchase and Sale of Ships ; Flag Patents.
V. Shipwrecks ; Damages to Vessels ; Repatriation of Russian
Sailors and accounts relating to outlays incurred in such cases.
VI. Other Matters relating to Russian Ships and their Crews.
VII. Special Reports as to Trade and other matters.
VIII. Annual Reports on Trade and Shipping.
IX. Sundries.
X. Legalisation of Documents.
XI. Copies of Legalised Documents.
XII. Passports and Visas of same.
XIII. Commissions and Enquiries from the Russian Government.
XIV. Commissions and Enquiries from Private Persons.
XV. Epidemics.
XVI. Consular Reports Edited by the Ministry of Finance. (Only for
State Consuls.)
The books required to be kept in the Consulates1 are as follows :—
i. Book No. I., for the registration of the official correspondence,
must be kept in such a manner as to allow of the progress and present
position of any matter of Consular business being ascertained promptly
and without difficulty. The following form is recommended :—
§37.
Archives.
§38.
Consular [-bookkeeping-]
{+book-
keeping+}
and filing
of letters.
I. Current Number. 2 Date. 3- From whom received or to whom sent. 4- Abstract of Contents of Letter. 5- Current Number of previous or later letters in the same Affair. 6. Number of File.
i i June From Mr. X. Enquiry re prices of coal. 3 XIV.
2 2 June To the Consul at
Newcastle-on-Tyne. Sending documents in order to obtain flag patent for ship "ROSSIJA." 4 IV.
1 Forms and books with headings in the Russian language may be obtained
from Messrs. Friedrich Kahn & Co., 21 Cronsverkskaja oulitsa, Petrograd. The
order should be placed not later than on the 1st July (old style) for forms and
books to be used in the following year,
§§ 37, 38.
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